Filter work items

You can filter work items in your list, board, calendar, and timeline view. Filtering helps you focus on specific details in your projects to find important information without having to scroll through your entire team's work. You can check high-priority tasks to see that nothing is blocked or see individual team members' workloads at a glance.

Filter work items

Filter the work items you’re searching for by selecting Filter at the top of the list view.  You can either apply quick filters or other filters but not both at once.

Apply quick filters

You can apply one or more of the following quick filters:

• Active sprints

• Assigned to me

• Due this week

• Done work items

You can also create your own quick filters which allow you to save, reuse and access them later with just one click. Saving your filters will let you see the most important information first. You can also view saved filters created by your teammates.  

Apply other filters

You can also apply the following filters to view specific work items:

• Date range: You can filter work items by a specific date range by selecting the Start date and Due date

• Assignee: You can filter work items by selecting the avatar or by searching the name of the assignees. You can select Unassigned to view work items that don’t have an assignee

• Category (business projects only): You can filter work items by the categories added to your project. You can select No category to view work items that don’t have a category assigned

• Goals: You can filter work items based on the goal it contributes to.

• Work type: You can filter work items based on their work type. For example, you may only want to filter by subtask. You can filter your work items based on whether they are tasks or subtasks.

• Labels: You can filter work items by selecting a label added to your project. You can select No label to view work items that don’t have a label assigned

• Parent: You can filter work items based on it’s respective parent item.

• Priority: You can filter work items based on priority such as blocked, highest, high, medium, low, and lowest

• Reporter: You can filter work items by selecting the avatar or searching the name of the reporter

• Sprint (software projects only): You can filter work items based on current sprints. You can select Backlog to view work items that aren’t in a specific sprint.

• Story points (software projects only): You can filter work items based on how many story points have been estimated for an item. You can select None to view work items that have no story points.

• Status: You can filter work items based on status, for example, to do, in progress and done

• Team: You can filter work items based on which team is assigned.

Clear filters

To clear your filters:

1. Select Filter from the top of your screen.

2. Select Clear.

When cleared, the board, list, calendar, or timeline reverts to the default view, showing all work items.

Filter by assignee using avatars

To see the work items assigned to a particular team member, select their avatar at the top left of your preferred view and you will see all the work items filtered by that assignee.

Child work items when a filter is applied

When filtering work items you’ll still see both parent work items and subtasks if they match your filter. However, child work items will not be nested under their parent.

Filter by custom fields

You can filter by the following types of custom fields in the list, board, calendar, and timeline view of your project:

• Single select

• Multi-select

• Multi-checkboxes (not available on board view)

• User picker (company-managed projects only)

• People field (team-managed projects only)

• Custom date (not available on board view)

More about custom fields